Compliance Officer

Posted Date: 
Tuesday, June 28, 2022
Deadline: 
Monday, August 15, 2022
Job Type: 
Contract
Competition Number: 
ACF2233
Work Hours: 
Full-Time
Salary: 
Commensurate with experience
Supervision: 
Director, Clinical Research and Compliance
Unit/Department: 
Clinical Research and Compliance Office
Location: 
Hybrid: Remote and on-site
Description: 

Start Date:

As soon as possible.

Term:

18 month leave replacement.

Scheduled hours of work:

37.5 hours/week. Flexibility required for working extended hours if necessary.

Description:

The Clinical Research and Compliance Office is responsible for clinical research risk mitigation, oversight and PI/team support. As the primary goal focuses on risk management, the Office will function under the direction of the CFO, Vice President Finance and Administration as this falls within his/her portfolio as the legal signing authority for the Institution. This Office is responsible for the management of regulatory issues, training and education, auditing and monitoring of studies, acting as a central repository for essential documents to facilitate study start-up, management and assessment of conflicts of interest, oversight of newly proposed studies and various other risk management and compliance items as required to support the clinical research endeavours of our researchers and their teams.

The incumbent of the Compliance Officer position will report to the Director of the Clinical Research and Compliance Office and will be responsible for tasks including but not limited to:

  • Responsible Conduct of Research (RCR) / Research Integrity activities such as attending the RCR Forum, coordinating investigations, reporting to RCR Secretariat and staff education. 
  • Coordination of Conflict of Interest (CoI) Committee and collection of annual Conflict of Interest Disclosures for research staff, as well as supporting CoI activities through our Institutional approval process for new studies.
  • Coordination of Issue Management investigations, tracking and reporting. 
  • Coordination of standard operating procedures, policies and Quality Management System reviews and assisting with drafting/editing.
  • Development and management of tools and templates.
  • E-binder Essential Document management including collection and management of training and regulatory documents. 
  • Assisting with preparing draft reports/memos to senior leadership.
  • Maintenance of internal and external clinical research web content. 
  • Coordination of annual quality metrics and reporting. 
  • Managing Clinical Research clinic rooms and supplies and maintenance of shared equipment. 
  • Onboarding activities for new Clinical Research Staff. 
  • Staff engagement activities such as circulation of updates, coordination of and presenting at staff meetings, coordination of Annual Workshop and other special meetings/education sessions as required.
  • Reconciliation of office account charges, submitting PO and Purchase Requests to Finance and preparation of draft annual budget for office expenses.  
  • Coordination of Patient Engagement initiatives.  
  • Management of central email accounts and responding to general inquiries from staff and external parties. 
  • Coordination/assistance with special projects as assigned by the Director. 
  • Various other administrative duties as assigned by the Director.

Requirements:

  • Degree in a health science related field or equivalent.
  • Minimum 2 years of experience in clinical research conduct and/or support.
  • Minimum 2 years’ experience in an administrative support role.
  • Knowledge of Tri-Agency Framework for Responsible Conduct of Research.
  • Comprehension of PHIPA, TCPS2, ICH-GCP Guidelines, and Health Canada regulations, with evidence of recent training.

Personal Suitability:

  • Highly motivated with the ability to work independently, managing competing priorities effectively to meet deadlines and expectations while remaining flexible and adapting to ever-changing demands.
  • Strong organizational skills and meticulous attention to detail.
  • Excellent interpersonal skills with the ability to build strong relationships and work collaboratively with the research teams as well as colleagues in Research Administration.
  • Excellent written and oral communication skills, including the ability to prepare and deliver presentations to various audiences.
  • Strong conflict resolution skills.
  • Ability to manage confidential information.
  • Strong computer skills, including experience with Microsoft Outlook, Word, Excel and PowerPoint.

To Apply:

Please send your cover letter and CV to jobpostings@ottawaheart.ca.

The University of Ottawa Heart Institute is committed to developing inclusive, barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Applicants should make their needs known in advance.

The successful candidate will be required, prior to the start of employment, to complete mandatory organizational training available online, provide a satisfactory Criminal Record Check and provide an official piece of photo identification.

The Institute requires applicants to disclose their Covid-19 vaccination status prior to being interviewed. Upon hiring, applicants must provide government issued documentation proving they have been fully vaccinated.

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