The University of Ottawa Heart Institute does not use artificial intelligence (AI) in its recruitment process. All hiring decisions are made through human review and evaluation.
Term
One (1) year contract with possibility of extension.
Job summary
Reporting to the Biobank Manager of Operations, the Clinical Research Coordinator III primary responsibility is to coordinate the clinical research components of biobanking. This encompasses all patient related procedures, Research Ethics Board (REB) communications, training of research study coordinators involved in biobanking of samples, supporting investigators, maintaining study data and ensuring compliance with research regulations.
The coordinator provides the clinical research expertise required to manage the regulatory aspects of the Biobank (SOPs, procedure manuals, REB provisions, Health Canada compliance, GCP compliance etc.) In addition, the coordinator is responsible for conducting all chart reviews to verify patient health data, running data queries and verifying patient eligibility for sample requests. The coordinator will be fully trained in sample processing to cover vacation and sick time for the lab technician.
Key responsibilities
Clinical and Patient-Facing Responsibilities
- Screen clinic lists for eligible patients for the various investigator projects.
- Liaise with patients to obtain informed consent and collect medical history.
- Collect tissue from the operating room.
- Work in collaboration with the One Million Canadian Hearts program to obtain consent and process samples from participants.
Biobank Operations and Sample Management
- Prepare tissue collection kits and communicate tissue requests to surgeons and anesthetists.
- Provide backup support for the Biobank Technician in sample processing, storage, and distribution.
Regulatory and Ethics Compliance
- Coordinate and submit REB correspondence, renewals, and safety reporting.
- Assist investigators with REB submissions.
- Write, review, and maintain Biobank SOPs.
- Ensure compliance with Health Canada, institutional regulations, REB, Biobank protocol and GCP.
Data and Informatics
- Administration of biobank informatics system, perform chart reviews and data entry and ensure databases and sample inventories are up to date.
- Run data queries and verify patient eligibility for sample requests.
- Assist research teams with biobanking consent information.
Training and Collaboration
- Train research coordinators of teams that contribute samples, including off-site staff.
- Create procedure manuals for multi-centre studies.
- Collaborate with project managers of multi-centre studies and provide logistical support for external sites.
Required Qualifications
- Master’s degree in Biological Sciences or related field.
- Minimum 3 years of clinical research experience.
- Experience with handling, processing, and storing human biospecimens.
- Knowledge of research and privacy regulations: Health Canada, Good Clinical Practice (GCP), Tri-Council Policy Statement 2 (TCPS2), Personal Health Information Protection Act (PHIPA).
- Strong patient interviewing and assessment skills.
- Proficient with word processing, presentations, spreadsheets, and databases.
- Excellent writing and documentation skills.
- Works effectively both independently and as part of a team.
- Possesses excellent interpersonal relations and communications skills.
Preferred qualifications
- Phlebotomy skills.
- Clinical experience in cardiovascular and/or biobank environments.
- Experience with cryopreservation techniques.
- Knowledge of biobanking best practices.
- Bilingualism (English/French) is an asset.
Working conditions
- Conduct patient consent activities in clinical settings as part of the study workflow and perform laboratory procedures such as sample processing.
- This position is primarily on-site with occasional flexibility to work from home.
- Fast-paced clinical and research environment requiring multitasking and prioritization.
- Flexible work hours to align with clinical operations when needed.
To apply
Please email your cover letter and CV in PDF format to jobpostings@ottawaheart.ca.
Include the competition number in the email subject line and clearly state the position you are applying for. Applications missing the competition number may be delayed in processing.
File names:
- Lastname_Firstname_CoverLetter.pdf
- Lastname_Firstname_CV.pdf
Applications from Indigenous persons, members of racialized minorities, persons with disabilities, women, members of the LGBTQ+ community, as well as from all qualified candidates with the skills and knowledge to productively engage with equitable, diverse and inclusive communities are strongly encouraged.
According to government policy, all qualified candidates are invited to apply; however, preference will be given to Canadians and permanent residents. When submitting your application, please indicate if you are legally entitled to work in Canada.
The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require – any information you provide will be handled respectfully and in complete confidence.
The successful candidate will be required, prior to the start of employment, to complete mandatory organizational training available online, and provide the following: an official piece of photo identification and a satisfactory Criminal Record Check and proof of COVID-19 vaccine.