The University of Ottawa Heart Institute does not use artificial intelligence (AI) in its recruitment process. All hiring decisions are made through human review and evaluation.
Overview
The certified Human Resources Specialist will lead and manage the implementation of a number of strategic human resources (HR) initiatives. This pivotal role aims to position the organization to provide the best patient care, boost physician productivity, and create an environment where employees feel a sense of belonging and enjoy fulfilling careers.
As a HR Manger, you will be instrumental in collaborating with the leadership team to ensure regulatory compliance and foster a harmonious workplace culture. Your expertise and leadership will be pivotal in driving the organization towards achieving its goals and maintaining its position as a premier healthcare institution.
Responsibilities
HR administration
- Oversee day-to-day HR administrative activities, including employee records management and benefits administration.
- Manage payroll coordination, bi-weekly timesheet submission, pay reconciliations, and pay related troubleshooting.
- Ensure compliance with employment laws and regulations, maintaining accurate documentation and records.
- Streamline HR processes and develop efficient systems to enhance operational effectiveness leveraging technology and HRIS.
- Develop and maintain comprehensive job descriptions that accurately reflect the roles, responsibilities, and requirements of each position within the organization.
- Create and update HR policies, procedures, and employee handbooks to ensure clarity, consistency, and compliance with legal requirements.
- Develop and manage resources, policies, and procedures to effectively address and resolve interpersonal conflicts and grievances.
- Conduct analysis and evaluation of productivity metrics and key performance indicators.
- Develop and implement performance evaluation systems and processes to assess employee performance and provide feedback.
- Collaborate with managers to establish performance goals, monitor progress, and provide guidance on performance improvement.
- Manage the full cycle of recruitment, including job posting, candidate screening, interviewing, selection, off-boarding and transitions, resignations and terminations.
- Facilitate the onboarding process for new hires, ensuring a smooth transition and effective integration into the organization.
- Coordinate and deliver training programs to enhance employee skills and knowledge, aligning with organizational goals and development needs.
Employee relations
- Maintain positive employee relations and resolve workplace conflicts.
- Foster effective communication between management and employees.
Compliance and legal knowledge
- Stay up-to-date with employment laws, regulations, and industry best practices.
- Ensure HR policies and practices align with legal requirements and promote fairness and equality.
Change management
- Manage organizational change and restructuring as the AAC scales and evolves to new models of care to serve patients.
- Lead change initiatives, communicate changes effectively to employees, and support them through transition periods.
HR analytics and reporting
- Analyze HR data, metrics, and trends to provide insights and recommendations.
- Generate meaningful reports and use data-driven approaches to improve HR processes and decision-making.
Employee engagement and retention
- Develop strategies to enhance employee engagement, satisfaction, and retention.
- Implement initiatives such as employee surveys, feedback mechanisms, recognition programs, and career development opportunities.
Talent management and succession planning
- Identify high-potential employees and create development plans.
- Implement succession planning strategies to ensure a strong pipeline of future leaders.
People and wellness - Organizational culture development
- Foster a positive and inclusive organizational culture that prioritizes employee well-being, engagement, and work-life balance.
- Implement initiatives and programs to promote employee wellness, recognition, and professional development, creating a supportive and thriving work environment.
Equity, Diversity, and Inclusion (EDI)
- Lead the organization's efforts in advancing EDI initiatives, ensuring fair and inclusive practices throughout the employee lifecycle.
- Collaborate with stakeholders to develop and implement EDI strategies, policies, and programs that promote diversity, equity, and inclusion.
Basic requirements
- At least 5 years of experience as a senior HR leader:
- Proven experience in HR restructuring and transformation, EDI implementations, union management, and HRIS implementations.
- Demonstrated success in leading and managing HR initiatives in similar-sized organizations.
- Experience in a health-care setting preferred.
- Bachelor’s degree in Human Resources, Business Administration, or a related field. Master's degree in Human Resources or a related field (preferred).
- Membership and registration with Human Resources Professional Association (HRPA) or Chartered Professionals in Human Resources Canada (CPHR Canada).
- Certified Human Resources Leader (CHRL) certification, CPHR, or PHR. Additional relevant certifications in specialized HR areas (e.g., compensation and benefits, talent management, change management) preferred.
- Strong interpersonal and communication skills, with the ability to effectively engage with employees at all levels.
- Excellent problem-solving and decision-making abilities, with a strategic mindset.
- Ability to craft and implement policies, procedures, and standard operating procedures.
- Detail-oriented with strong record-keeping and documentation skills.
- Proficient in utilizing technology, including HRIS modules (ADP and Oracle HRIS) and other relevant software applications.
- Bilingualism an asset.
Suitability
- Excellent interpersonal, oral and written communications skills.
- Able to work within multidisciplinary teams and independently with a high degree of organization and attention to detail.
- Self-Directed and able to take initiative, to meet deadlines, be flexible and effectively prioritize within a fast-paced environment.
- Superior problem-solving and decision-making skills.
- Highly reliable.
To apply
Submit your application through our online portal by using the link below. Applications will be reviewed on a rolling basis until the deadline of May 22, 2026.
The successful candidate will be required, prior to the start of employment, to complete mandatory organizational training available online, and provide the following: an official piece of photo identification, a satisfactory Criminal Record Check and proof of two doses of COVID-19 vaccine.
Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Applicants should make their needs known in advance.